The platform for
modern club management.
No more ten Excel sheets, three tools and a WhatsApp group. Members, dues, assemblies, accounting – all in one tool. GDPR-compliant, hosted in Germany, free forever up to 50 members.
- Beitrag 2026ABAnna BauerVorstand
- Beitrag 2026BMBernd MüllerAktiv
- Beitrag 2026CSCarla SchmidtFamilienmitglied
- ausstehendDKDavid KleinAktiv
Everything your club needs day to day.
We bundle the tools that today are scattered across ten spreadsheets, three apps and a WhatsApp group.
Member management
Invite members, maintain profiles, model family memberships, assign roles. A clean member list – always up to date, BGB-compliant.
Events & dues
Dates, signups, reminders. Collect annual dues via SEPA direct debit, automated dunning. Pre-notification included.
Donations & finance
Donation receipts at the click of a button, four-sphere accounting, account overview, DATEV/SIE export for your tax advisor.
Just what you actually need.
No bloated enterprise features. Only what matters in everyday volunteer life.
Members & applications
Master data, family memberships, roles and the membership-application queue – exportable as CSV or PDF. BGB-compliant.
Dues & SEPA collection
Manage mandates, bulk direct debit (PAIN.008) with pre-notification, digital double-opt-in mandate and an open-items overview.
Donation management
Record donations, generate receipts in the official template (§10b EStG) for DE, AT and CH – single or as an annual consolidated certificate, with bank matching.
Assemblies & voting
Plan general meetings, collect motions, document resolutions and vote online – including weighted votes and a resolution archive.
Accounting & export
Four-sphere accounting (ideal, special-purpose, asset management, commercial operations), receipt processing and DATEV/SIE export.
GDPR & member portal
DPA, hosting in Frankfurt, automated access and deletion rights. Members maintain their own data in the “My club” self-service portal.
Why verein.xhub – not Excel, WISO or Campai?
60 % of German clubs still run on Excel + Outlook. Honest comparison for a 250-member club. As of July 2026.
| verein.xhub | Excel + Outlook | WISO MeinVerein | easyVerein | Campai | |
|---|---|---|---|---|---|
| Price 250 members / year | €149 | €0 | €240 | €240–360 | €600+ + €599 setup |
| Free tier up to 50 members | Yes | Yes | No | Demo only | No |
| Setup fee | €0 | €0 | €0 | €0 | €599 |
| Modern UX (2025+) | Yes | No | No | Partial | Partial |
| Mobile app | In development | No | Partial | No | Yes |
| Public REST API | In development | No | No | Yes | Yes |
| Online voting & polls | Yes | No | No | Partial | Partial |
| DATEV export included | Yes | No | Yes | Yes | Yes |
| Hosting in Germany | Yes | n/a | Yes | Partial | Yes |
| Monthly cancellable | Yes | n/a | Yes | Yes | Yes |
| Data-export guarantee (CSV+JSON) | Yes | Partial | Partial | Partial | Partial |
Excel column shows the real status quo of most clubs without dedicated software. Software-competitor pricing from public pricing pages (July 2026).
Switching is this easy.
Create club
Enter club details, upload logo, assign board roles.
Import members
Upload your CSV from Excel, WISO, easyVerein or ClubDesk. Smart column mapping wizard.
Get going
Collect dues, plan events, communicate with members.
Whatever your club – verein.xhub fits.
From sports clubs to cultural circles – the features are flexible enough to mirror every club's reality.
Sports club
Sections, teams, training schedules and tiered dues. DOSB inventory export included.
Music club
Sections, lineups, score archive and gig planning on one platform.
Shooting club
Dues, range duties, royal celebrations and mandatory dates – cleanly organised.
Cultural club
Events, member letters and donation receipts for non-profit work.
Aid organisation
Volunteer pools, shifts, training records and grant evidence under control.
Allotment club
Plots, leases, mandatory hours and waiting lists – finally without a paper ledger.
Fundraising club
Donor CRM, consolidated donation receipts and grant reports for school and hospital fundraising clubs.
Parents' club
Class-based membership with school-year transitions, separate class accounts and school-board minutes.
Every role gets exactly the right view.
From the board down to each member – everyone sees what they need.
Board
Real-time overview of members, finances and upcoming mandatory dates.
Treasurer
SEPA collections, donation receipts, GoBD-compliant year-end export for DATEV.
Secretary
Member churn, minutes, mailing lists, joining and leaving forms.
Member
Maintain own data, view dates, sign up, check dues status, download donation receipts.
You're not alone.
Clubs in Germany, Austria and Switzerland share the same pain points. We solve them.
What we're building — and when.
We're upfront about what's live today, what's shipping this quarter, and what comes later. No vague soon-promises.
- Member management with self-service portalBGB §72-compliant, family memberships, online sign-up with an application queue. Members maintain their own data in the “My club” portal.
- SEPA direct debit with digital mandateBulk direct debit (PAIN.008) with dry-run, 14-day pre-notification, CAMT.054 returns, digital double-opt-in mandate and an open-items overview.
- Donation management & receiptsRecord donations, BMF-compliant §10b EStG certificates for DE, AT and CH – single or annual consolidated, with bank matching.
- Accounting + DATEV/SIE exportFour-sphere separation (ideal, special-purpose, asset management, commercial operations), receipt processing, GoBD-compliant, DATEV EXTF and SIE export.
- Assemblies, motions & online votingPlan general meetings, collect motions, document resolutions and vote online with weighting – with a resolution archive and full-text search.
- DOSB inventory exportCompliant export of the annual inventory report as XML (standard 1.3) and CSV for the state sports federation – no manual rework.
- E-invoicing (ZUGFeRD/XRechnung)Receive and generate e-invoices — legally required for B2B since 01.01.2025, applies to clubs with bar/restaurant or sponsorship.
- FinTS bank live syncDirect bank reconciliation via figo/finapi instead of CSV import. Dues auto-booked the moment they hit the club account.
- Internal club chat (groups + direct)Replace WhatsApp without leaking member data. Per section / board / direct messages with push notifications in the app.
- Direct federation reporting via API (DOSB · BDMV · BDG)The inventory report as CSV/XML export already exists today – this adds direct API submission without upload. Adapter pattern for further federations.
- Multi-bank support with cost centresMultiple bank accounts in parallel (main treasury, donations, sub-club accounts) with separated balances, inter-account transfers, and audit trail.
- Configurable chart of accounts + SKR42Standard SKR42 (NPO chart, since 2025) alongside SKR49, plus custom accounts and area adjustments for complex club structures.
Roadmap dates are targets, not contractual commitments. Beta members get early access and influence priorities.
What our beta clubs say.
We're in beta with selected clubs. Here's the first feedback from real clubs.
SEPA direct debit was set up in 20 minutes. Pre-notification, dunning stages — all automatic. Our office manager finally has time for actual club work.
Hundreds of donation receipts at year-end – that used to be two evenings by hand. Now it's one click: a consolidated receipt as PDF, clean in the official template. The four-sphere accounting sped up our audit enormously.
I'm the secretary at a music club. What sold me: the resolution archive with full-text search. I find AGM decisions from 2019 in 2 seconds instead of digging through binders.
Beta voices from the pilot programme. Real logo and name disclosure after public launch.
Become a beta club and lock in lifetime discount.
We're taking 50 clubs into the beta programme. Get 50 % off forever, a direct Slack channel to us and a vote on the roadmap.
- 50 % lifetime discountHalf price forever – independent of later increases.
- Direct Slack channelFounders, product team and you in one channel. Bug? Feature wish? Direct answer.
- Shape the roadmapYour pain points get prioritised. Quarterly Club-Voice calls.
We'll get back to you within 48 hours with the onboarding link.
Start free, scale fairly.
Free up to 50 members – above that you only pay for what you need. Cancel monthly, no setup fee.
- Member management
- SEPA direct debit
- Dates & signups
- Newsletter (up to 1,000/month)
- GDPR hosting in DE
- CSV export