The platform for
modern club management.
No more ten Excel sheets, three tools and a WhatsApp group. Members, dues, events, donations – all in one tool. GDPR-compliant, hosted in Germany, free forever up to 50 members.
- Beitrag 2026ABAnna BauerVorstand
- Beitrag 2026BMBernd MüllerAktiv
- Beitrag 2026CSCarla SchmidtFamilienmitglied
- ausstehendDKDavid KleinAktiv
Everything your club needs day to day.
We bundle the tools that today are scattered across ten spreadsheets, three apps and a WhatsApp group.
Member management
Invite members, maintain profiles, model family memberships, assign roles. A clean member list – always up to date, BGB-compliant.
Events & dues
Dates, signups, reminders. Collect annual dues via SEPA direct debit, automated dunning. Pre-notification included.
Donations & finance
Donation receipts at the click of a button, 0 % transaction fee on donations, account overview, DATEV export for your tax advisor.
Just what you actually need.
No bloated enterprise features. Only what matters in everyday volunteer life.
Member list
Master data, join date, status, family links – exportable as CSV or PDF. BGB-compliant.
SEPA dues collection
Manage mandates, generate XML, automatic pre-notification 14 days before each run. Reminder stages built in.
Dates & AGM
Club calendar, public event pages, attendance tracking for AGMs with voting eligibility.
Newsletter & emails
Templates, sending to lists or sections, automatic welcome and birthday emails. GDPR-compliant with double opt-in.
Donations with 0 % fee
Donation receipts in the official German template (§10b EStG). Online donations without transaction fee – only Stripe costs passed through 1:1.
GDPR & data export
DPA contract online in 30 seconds, hosting in Frankfurt, automated data-access and deletion rights. Data export anytime.
Why verein.xhub – not Excel, WISO or Campai?
60 % of German clubs still run on Excel + Outlook. Honest comparison for a 250-member club. As of April 2026.
| verein.xhub | Excel + Outlook | WISO MeinVerein | easyVerein | Campai | |
|---|---|---|---|---|---|
| Price 250 members / year | €149 | €0 | €240 | €240–360 | €600+ + €599 setup |
| Free tier up to 50 members | Yes | Yes | No | Demo only | No |
| 0 % platform fee on online donations | Yes | n/a | n/a | n/a | No |
| Setup fee | €0 | €0 | €0 | €0 | €599 |
| Modern UX (2025+) | Yes | No | No | Partial | Partial |
| Mobile app | Yes | No | Partial | No | Yes |
| Public REST API | Yes | No | No | Yes | Yes |
| AI AGM-protocol generator | Yes | No | No | No | No |
| DATEV export included | Yes | No | Yes | Yes | Yes |
| Hosting in Germany | Yes | n/a | Yes | Partial | Yes |
| Monthly cancellable | Yes | n/a | Yes | Yes | Yes |
| Data-export guarantee (CSV+JSON) | Yes | Partial | Partial | Partial | Partial |
Excel column shows the real status quo of most clubs without dedicated software. Software-competitor pricing from public pricing pages (April 2026).
0 % platform fee — on online donations you collect through us.
Classic donation platforms like betterplace (2.5 %) or twingle (3.5 %) keep a slice of every online donation. With verein.xhub 100 % stays with the club — you only pay Stripe processing (~1.4 % + €0.25/donation). SEPA bank transfers remain free anyway.
See donation moduleCompared against betterplace (2.5 %) — twingle would be even more expensive. Stripe processing passes through 1:1, you keep the difference.
Assumes Ø donation €35. Volume is the online portion of total donations. SEPA direct debit via verein.xhub remains free.
Switching is this easy.
Create club
Enter club details, upload logo, assign board roles.
Import members
Upload your CSV from Excel, WISO, easyVerein or ClubDesk. Smart column mapping wizard.
Get going
Collect dues, plan events, communicate with members.
Whatever your club – verein.xhub fits.
From sports clubs to cultural circles – the features are flexible enough to mirror every club's reality.
Sports club
Sections, teams, training schedules and tiered dues. DOSB inventory export included.
Music club
Sections, lineups, score archive and gig planning on one platform.
Shooting club
Dues, range duties, royal celebrations and mandatory dates – cleanly organised.
Cultural club
Events, member letters and donation receipts for non-profit work.
Aid organisation
Volunteer pools, shifts, training records and grant evidence under control.
Allotment club
Plots, leases, mandatory hours and waiting lists – finally without a paper ledger.
Fundraising club
Donor CRM, consolidated donation receipts and grant reports for school and hospital fundraising clubs.
Parents' club
Class-based membership with school-year transitions, separate class accounts and school-board minutes.
Every role gets exactly the right view.
From the board down to each member – everyone sees what they need.
Board
Real-time overview of members, finances and upcoming mandatory dates.
Treasurer
SEPA collections, donation receipts, GoBD-compliant year-end export for DATEV.
Secretary
Member churn, minutes, mailing lists, joining and leaving forms.
Member
Maintain own data, view dates, sign up, check dues status, download donation receipts.
You're not alone.
Clubs in Germany, Austria and Switzerland share the same pain points. We solve them.
What we're building — and when.
We're upfront about what's live today, what's shipping this quarter, and what comes later. No vague soon-promises.
- Member management with self-service appBGB §72-compliant, family memberships, online sign-up, members maintain their own data via iOS/Android app.
- SEPA direct debit with pre-notificationMandates, XML export (PAIN.008), automatic 14-day pre-notice, dunning stages, dues tiers for family/senior/youth.
- Donation module with own domain · 0 % platform feedonate.your-club.de with Stripe, BMF-compliant §10b EStG receipts, year-end consolidated certificates.
- DATEV CSV export (SKR49) + GoBD complianceBookings auto-coded against SKR49, separation of ideal area, business operations, commercial income — audit-proof.
- AI AGM-protocol generator (add-on)Audio recording → AI-structured protocol with resolution list, BGB-compliant — €39 per AGM.
- Multi-club structures (add-on)Sub-clubs, umbrella organisations under one account with separated accounts and consolidated reporting — €9/month.
- E-invoicing (ZUGFeRD/XRechnung)Receive and generate e-invoices — legally required for B2B since 01.01.2025, applies to clubs with bar/restaurant or sponsorship.
- FinTS bank live syncDirect bank reconciliation via figo/finapi instead of CSV import. Dues auto-booked the moment they hit the club account.
- Internal club chat (groups + direct)Replace WhatsApp without leaking member data. Per section / board / direct messages with push notifications in the app.
- Federation sync APIs (DOSB · BDMV · BDG)Direct inventory reporting to sports, music, and allotment federations — instead of manual CSV upload. Adapter pattern for additional federations.
- Multi-bank support with cost centresMultiple bank accounts in parallel (main treasury, donations, sub-club accounts) with separated balances, inter-account transfers, and audit trail.
- Configurable chart of accounts + SKR42Standard SKR42 (NPO chart, since 2025) alongside SKR49, plus custom accounts and area adjustments for complex club structures.
Roadmap dates are targets, not contractual commitments. Beta members get early access and influence priorities.
What our beta clubs say.
We're in beta with selected clubs. Here's the first feedback from real clubs.
SEPA direct debit was set up in 20 minutes. Pre-notification, dunning stages — all automatic. Our office manager finally has time for actual club work.
We collect €60k in donations per year. With betterplace we lost €1.5k in fees. Migration to verein.xhub paid off after 3 months.
I'm the secretary at a music club. What sold me: the resolution archive with full-text search. I find AGM decisions from 2019 in 2 seconds instead of digging through binders.
Beta voices from the pilot programme. Real logo and name disclosure after public launch.
Become a beta club and lock in lifetime discount.
We're taking 50 clubs into the beta programme. Get 50 % off forever, a direct Slack channel to us and a vote on the roadmap.
- 50 % lifetime discountHalf price forever – independent of later increases.
- Direct Slack channelFounders, product team and you in one channel. Bug? Feature wish? Direct answer.
- Shape the roadmapYour pain points get prioritised. Quarterly Club-Voice calls.
We'll get back to you within 48 hours with the onboarding link.
More features when you need them.
No mandatory bundles, no hidden fees. Just what your club is missing right now — fairly priced and ready to add.
AI AGM protocol
Record the meeting audio → AI-generated minutes with resolution log, BGB-compliant. Saves 4–6 hours of board work.
Custom donation domain
donate.your-club.org with your logo + widget. 0 % transaction fee. Competitor twingle: €49/mt + 3.5 % fee.
Data migration
From WISO MeinVerein, Webling, easyVerein, ClubDesk or SPG-Verein. We do the first import together with you.
DATEV live sync
Direct connection to DATEV Unternehmen Online — no more CSV back-and-forth. Your tax advisor will love it.
Start free, scale fairly.
Free up to 50 members – above that you only pay for what you need. Cancel monthly, no setup fee.
- Member management
- SEPA direct debit
- Dates & signups
- Newsletter (up to 1,000/month)
- GDPR hosting in DE
- CSV export